Regulatory & Compliance: How to create your Prevention Plan in France

What is a Prevention Plan?

The Prevention Plan is a mandatory document that lists potential hazards associated with external contractor interventions and outlines the safety measures implemented to avoid accidents.
It is required when work presents specific risks or exceeds 400 hours per year at the same site.

It’s particularly relevant for services involving:

• technical maintenance,
• fire safety systems,
• or sanitary and hygiene operations.
  

Key Steps to Creating a Prevention Plan with FM4ALL

1. Site Visit Preparation

FM4ALL organizes a joint site inspection with your external service provider to:

• Analyze the areas of intervention.
• Identify environment-specific hazards.

2. Identification of Specific Risks

We assess the risks in your workplace (e.g., electrical, ergonomic, sanitary, or fire-related) for both:

• Your internal staff,
• And external contractors.

3. Thorough Risk Assessment

Each risk is evaluated in terms of:

• Severity
• Probability of occurrence

This helps to prioritize actions strategically and focus on what matters most.

4. Implementation of Preventive Measures

FM4ALL recommends and coordinates the implementation of tailored measures, including:

• Safety training programs
• Personal protective equipment (PPE)
• Clear fire safety instructions
• Regular maintenance schedules

5. Formalization of the Prevention Plan

We draft a clear, structured, and compliant document:

• Aligned with French labor and safety regulations.
• Accessible anytime by your teams and contractors.

6. Ongoing Updates

FM4ALL ensures your Prevention Plan is updated:

• Before each new contractor intervention.
• Or when significant changes occur in your workspace.

Download Your Free Prevention Plan Template

FM4ALL provides a ready-to-use Prevention Plan template to help you simplify your safety documentation process : Download our free Template

It is possible to translate it in English to start with, but the final document will have to be in French.

Fully Outsource Your Prevention Plan to FM4ALL

Stay compliant, save time, and secure your workplace.
FM4ALL manages the entire Prevention Plan process — from risk identification to contractor coordination and documentation.

We support businesses of all sizes throughout Paris area, Paris la Défense and France, across all industries.

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