Outsourcing Your Office Management in Paris & Île-de-France

Why choose a HOF Manager?

An affordable premium service

Do you want to delegate the daily management of your offices to focus on what's essential? Do you need to ensure an optimal work environment for your teams without worrying about constraints and costs?

fm4all's HOF Managers are reinventing Facility Management and the Office Manager role for small and medium-sized enterprises.

Our HOF Managers (Hospitality Manager, Office Manager & Facility Manager) are outsourced professionals, freelancers or part-timers, capable of managing all your needs in:

Three expertises in one function

Our HOF Managers combine three key areas to provide a comprehensive service:

• Facility Management: Vendor management, premises maintenance, general services management (cleaning, security, etc.)
• Office Management: Administrative management, supply management, workspace organization, logistical support
• Hospitality Management: Warm welcome, visitor management, event organization, creation of a friendly work environment

One role, three areas of expertise. Available from just half a day per week, this service lets you stay focused on your core business.

What does an HOF Manager do?

Are you looking for the definition of an Office Manager? Here are their main duties in a company:

Our HOF Managers handle:

• In-person and telephone reception
• Workspace organization and layout
• Management of vendor contracts: cleaning, coffee, maintenance, etc.
• Oversight of minor works, relocations, technical tasks
• Office supply management, equipment orders, and budget tracking
• Internal event planning and new employee onboarding

Give your business a premium service and focus on your core business.

Flexibility tailored to your needs

• Flexibility: From half a day per week, benefit from a service tailored to your budget
• Expertise: Gain access to a network of qualified and selected Office Managers
• Simplicity: We manage the relationship with the Office Manager, provide them with all the tools they need to work, and you keep a single point of contact
• Savings: Avoid the uncertainties associated with hiring an employee (illnesses, vacations, expenses...) everything is included and professional

The HOF Managers at fm4all, selected experts, take care of all these aspects to provide you with a comprehensive and personalized service.

Which plan is right for you?

With the quotation tool, you can tailor to your need the (pas de time of) presence on site. From half a day to (pas de a) full time, here are the 3 levels of service you can get.

Essential Tier

Your HOF Manager acts as a Facility Manager to ensure:

• The technical coordination of the premises
• The Monitoring of subcontractors
• The control of services and maintenance
• The warranty of conformity
• The connection with the owner, Property Manager or Asset Manager

Comfort Tier

Add an Office Management dimension with:

• The management of third-party service contracts
• The hospitality of the locals and the support to the teams
• The management of internal software (badges, vehicle fleet, etc.)

Excellence Tier

For a complete service, include Hospitality Management:

• Organization of events and entertainment (breakfasts, parties)
• Onboarding new employees
• Creating a positive work environment
• User and customer experience management

With the Excellence Tier, you benefit from the most comprehensive profile, combining well-being, productivity, and efficiency

A service designed for SMEs

At fm4all, we know hiring a full-time Office Manager isn’t always feasible for an SME. That’s why we created a flexible offer tailored to real business needs:

• From half a day per week, on-site
• Without hiring constraints: no HR management, no replacement in case of absence
• Management by fm4all: selection, supervision, tools provided

You benefit from practical expertise and proven processes.

Why choose fm4all?

• Expertise : Our HOF Managers are trained and operational.
• Flexibility: Choose the duration of the service according to your needs.
• Simplicity: You maintain a single point of contact for all management.
• Performance: Improved workplace comfort, time-saving, enhanced image.

The benefits of HOF Managers

• Savings: Reduce costs compared to full-time hiring
• Profit: Benefit from a return on investment through optimized services
• Without constraints: fm4all recruits, trains, and supervises your Office Manager

Need help choosing?

Do not hesitate to contact us for personalized support. Our HOF Managers are here to turn your daily management into a strategic asset.

Delegate the complete daily management of your offices to our fm4all Office Managers. Hospitality, Office, and Facility Managers, they animate your offices and manage service providers. With fm4all, this service is available from half a day per week.

The role of Office Manager is crucial to the smooth operation of a company. As the conductor of daily activities, they perform all tasks and oversee service providers related to the proper functioning of the offices.

Because the job involves a wide range of business skills, these functions are often outsourced in large groups to rely on the knowledge and processes of a facility management company.

Problem for small and medium-sized businesses? It's hard to dedicate a person to this role. It's expensive.

fm4all reinvents the Office Manager role for small and medium-sized enterprises: The “HOF Manager”.

In order to allow a greater number of companies to benefit from these services, we have combined several skills in the role of Office Manager. By combining the 3 missions of happiness, office, and facility manager, it is easier to make them productive (ROI) in medium-sized structures.

But since this is still not enough to allow for the democratization of the role, fm4all offers its HOF managers from half a day per week!

Thanks to part-time, the benefits of this role become accessible to a greater number of structures/businesses.

We manage all service contracts for you : premises maintenance, organization and planning of maintenance, office activities, etc.

Ordering a PC? Managing a vehicle fleet? Onboarding a new employee? We can implement these processes.

Because you have better things to do, but the comfort of your users is not to be taken lightly, our HOF Managers are here for you. Starting from half a day per week, in your offices, they take care of everything.

Discover how a HOF Manager can transform your daily professional life. Contact us for a personalized quote.