Office Relocation in Paris France: Your Complete Checklist Before Moving In

Are you signing a lease for new office space? Here’s your ultimate administrative and operational checklist to plan a successful company move.

At fm4all, we’re more than just a service provider directory. We support your relocation with a full suite of facility management and online quote comparison tools, giving you access to pre-vetted service providers in Paris and all over France, ready to activate your services from day one.

The 9 Pillars of a Smooth Office Move

Each point below is both a specialized profession, a standalone article (already published on fm4all or in progress), and a strategic step in your project.

Can you manage everything by yourself?
Yes, in theory. You can manage your moving project by yourself, provided that you have good support: architect, project manager, brokers, lawyers, service providers, etc.
But be careful: each subject has its learning curve, its regulatory challenges and above all... its uncompressible time to dedicate to it.

To help you structure your project, here are the 9 pillars of a successful corporate relocation:

1. Choose the right office space

Surface area, scalability, accessibility, energy efficiency, talent appeal, operating costs – everything counts.
👉 See our article on choosing the right professional office space.

2. Manage interior work within deadlines

Pick the right contractors, approve designs, handle permits, monitor site progress, and stay on budget.
👉 Work with our partners for stress-free, on-time office fit-outs.

3. Plan the logistics of your move

Inventory, sorting, packing, labeling, scheduling, and furniture management – old and new.
👉 Access our full office relocation checklist.

4. Communicate with your teams

Announce, reassure, and involve your staff – relocation is an HR and management challenge.
👉 Read our guide to internal communication during office moves.

5. Handle end-of-work handover

Site cleaning, waste removal, adjustments, checklist reviews.
👉 fm4all supports your final office delivery and transition.

6. Complete your administrative compliance

Fire logs, DUER, workplace signage, insurance, GDPR, occupational health, accessibility…
👉 See our administrative audit service to stay compliant from day one.

7. Choose your essential services

Cleaning, coffee machine, water dispenser, maintenance, security, fresh snacks, and more.
👉 Use our online service quote tool to compare vendors instantly.

8. Activate services on day one

At fm4all, we make sure everything runs from the first hour:
👉 This is turnkey facility setup for new offices.

9. Welcome your team

From welcome kits and signage to breakfast and technical support – your staff arrives to a fully functional office.

Bonus – Centralize your contract management

With fm4all, your services are externally managed:

• One point of contact
• Unified billing
• Admin & quality tracking
• Centralized provider coordination

Your relocation becomes an opportunity to boost performance – not just a task list.

👉 FM4ALL turns your move into a performance lever.
From administrative support to operational commissioning, we take care of everything, so you can focus on your business.

Contact us to get our expertise in facility management in Paris, Île-de-France, and throughout France.

Leave nothing to chance

When you arrive at a new office, it can quickly become stressful. How should I arrange my spaces? How much will it cost? What kind of services do I need? What administrative procedures are mandatory? And the regulations? Who installs the fire extinguishers?

What will my operating expenses at the office be tomorrow?

Once all these questions have been answered, there isn't much time left to order the coffee machine and set up sanitary hygiene and cleaning. And yet, it's precisely these kinds of details that are crucial for a successful move.

With fm4all, you can quickly estimate your operating costs and set up all your services for your arrival in your new premises.

It's a configurator and an online comparator to get quotes for professional services, ready to go, upon your arrival.

Regarding the rest of the procedures, we will assist you.

Anticipate your obligations starting now

From the moment the lease is signed, a relocation project gets underway. However, many companies underestimate the mandatory procedures and legal implications of moving.

What should be done in case of a company's address change? What are the obligations as a tenant or employer?

fm4all guides you through all the steps, with a turnkey solution: administrative support, management of general services, and commissioning of professional premises.

Business Administrative relocation – The full checklist of required admin steps

Here are the most commonly required administrative documents for opening new offices:

✅ For every company with employees:

• Risk Assessment Document (DUER)
• Mandatory workplace postings
• Employee registry
• Occupational health documentation
• Professional and operational insurance
• GDPR compliance

✅ If external service providers are involved:

• Health & safety prevention plan

✅ If you're in a public-access building (ERP):

• Fire safety registry
• Accessibility compliance

✅ Based on your activities and equipment:

• Maintenance logs (electricity, HVAC, elevator, etc.)
• Specific permits and licenses
• Waste management documentation
• General service contracts (cleaning, security…)
• Minor workplace injury log (if approved by CPAM)

👉 Need a full audit? Get expert advice in 48 hours.

Administrative support: all the procedures to anticipate

Here is a checklist of documents and administrative requirements not to forget when moving into your new professional offices. These documents are essential for compliance with French legislation.

📌 Good to know: some of these documents need to be updated as soon as the day you move into your new offices. Then keep them updated throughout your lease.

Facility services to activate on day one

A successful relocation means your office is operational from day one.

Here’s what to plan:

• Post-construction cleaning: essential to remove debris and dust from worksites.
• Sanitary hygiene setup: install toilet paper, soap, hand towels before move-in day.
• Coffee machine installation: a must-have. We recommend free coffee for employees – better culture, happier teams.
• Water dispensers: required by law. Add sparkling water for extra appeal!
• Break room setup: welcome fruit baskets or snacks boost morale from day one.
• Regulatory maintenance & fire safety: book independent compliance checks to catch early issues.
• General service contracts: printers, office supplies, mail handling, pest control, concierge, etc.
• Tracking & support process: ongoing service monitoring.

With fm4all, all these services are configured in one go, through one online quote platform and centralized operational management.

fm4all, is your guarantee that all your services will be operational from your first day on the premises. We centralize all the online quotes for your services (cleaning, maintenance, etc.) and ensure the quality and administrative follow-up.

Facility Management = peace of mind

Facility Management covers every service that keeps your office running: hygiene, safety, comfort, logistics.

With fm4all, you get:

• A dedicated Contract Manager
• All provider coordination
• Full contract compliance tracking
• Real-time issue resolution
• Remote or on-site support

Whether you’re based in Paris or managing your office from abroad – you stay in control.

On-site? Add a part-time Office Manager (1/2 day a week) to oversee everything locally.

Administrative procedures for company relocation: what we can do for you

FM4ALL helps you to outsource your administrative tasks related to moving:

• Legal compliance tracking
• GDPR audit & updates
• Registry preparation
• Provider coordination
• Registered office transfer support

🧩 Not enough internal resources? Our admin support service can fully or partially handle the load for your SME.

Why choose FM4ALL for your company's move?

• Online comparator of services for professional offices
• Facility services Paris : local, responsive, verified providers
• Online quotes, simple and fast for each service
• Administrative Outsourcing: we handle it for you
• Outsourced management of general services
• Regulatory compliance guaranteed
• Office relocation services, turnkey

Are you preparing for a corporate move?

Test fm4all

With fm4all, the relocation of your company becomes an opportunity for simplification and performance.
Turn to our experts for administrative support, operational assistance, and a smooth setup of your new offices.

Whether you are a start-up, an SME or an established company in Paris, you can count on fm4all, your Facility Management partner.

👉 Request your online quote now.