Healthcare Facilities

It’s not the day of an actual fire that you want to discover your extinguisher is empty

And yet… over 30% of small medical practices in Île-de-France skip their mandatory annual extinguisher checks.
Out of habit, time constraints, or budget concerns, these simple yet critical actions are too often postponed—until it’s too late.
Every week, practices open to the public without being up to date on basic safety regulations. Some have never had their fire extinguishers checked. Others are unaware that medical cleaning must follow a strict, protocol-based approach aligned with current standards.
More often than not, it’s not due to negligence, but rather a lack of time, information, or access to a simple solution.
And yet, in a medical environment, these lapses can be costly: they endanger patient and staff safety and can result in civil—or even criminal—liability for the practitioner or property owner.
👉 One oversight, one inspection, one incident… and your entire operation can be thrown into chaos.

Facility services for medical offices: a demanding environment... without a dedicated expert

Whether you're a healthcare professional or a landlord leasing to doctors, operating a medical practice comes with strict obligations around hygiene, safety, and regulatory compliance.
But in reality, neither the practitioner nor the landlord usually has the time, expertise, or desire to manage these complex technical and administrative issues.
Certified cleaning, fire safety, technical maintenance, drinking water, medical waste—all of these require precision and traceability. In practice, they’re often neglected or handled last-minute, hurting your operations.
👉 Is it really the doctor’s or landlord’s job to manage all this, alone and without expertise?

Tailored support for medical practices

Whether you run a solo practice, a medical group, a health center, or share space in a multidisciplinary facility, all structures must comply with a common set of strict health and safety standards.
In reality, these tasks often fall on the doctors themselves—or their assistants—distracting them from their primary mission.
At fm4all, we’ve designed a simple and professional solution to help healthcare professionals manage their premises.
Whether you're a doctor or a landlord, we help you centralize, compare, and outsource the management of your essential services.
👉 With fm4all, get custom support for certified cleaning, fire safety, water dispensers, light maintenance, and compliance tracking.

Medical cleaning: hygiene, protocol, and mandatory traceability

Cleaning a medical office should not be improvised

• Use of certified virucidal and bactericidal products (EN 14476, EN 13727 standards)
• Cleaning frequencies adapted to foot traffic: 1 to 3 times a day
• Mandatory tracking of interventions for ARS or CPAM inspections
• Separate management of medical waste (including DASRI)

A poorly cleaned treatment room isn’t just unpleasant—it can become an infection risk, harm your professional image, and trigger regulatory sanctions.

Fire Safety in Medical Practices: A Legal Obligation Too Often Overlooked

Fire extinguisher inspection: an ANNUAL MANDATORY check

According to the ERP regulations:

• Every practice open to the public must have functional fire extinguishers
• They must be inspected yearly by a certified provider
• A fire safety log must be kept up to date and available on-site

And yet:

• 32% of practices surveyed had no fire safety maintenance contract in 2023
• 1 in 5 extinguishers checked urgently was non-compliant

fm4all automatically schedules mandatory checks, stores reports, and alerts you in case of non-compliance.

Minor maintenance in medical offices: Say Goodbye to Constant Emergencies

A flickering light, a squeaky door, a clogged sink... small issues that quickly pile up:

• Discomfort for practitioners
• Poor patient experience
• Tension between practice co-occupants

fm4all offers:

• Scheduled preventive interventions (monthly checks)
• A reactive hotline for technical emergencies
• Licensed craftsmen, certified tradespeople with transparent pricing

Water Dispensers & Drinking Water: Hygiene, Comfort, Compliance

High expectations from patients... and an hidden legal obligation

Installing a water fountain dispenser in a waiting room has become an implicit standard. But be careful:

• Dirty or poorly maintained machines are a health risk
• Specific maintenance standards apply (every 2 months for networked models)
• In healthcare ERP settings, provided drinking water must be inspected

fm4all offers you:

• Rental, maintenance, and automatic replacement of dispensers
• Compliance tracking with detailed reports
• Compact, quiet models suited for small spaces

Regulatory monitoring for healthcare facilities: anticipate inspections

We provide for you:

• Monitoring of periodic checks (fire extinguishers, electricity, ventilation...)
• The management of the security registry and the accessibility registry
• Assistance in drafting the Single Document for the Assessment of Occupational Risks (DUERP)
• The implementation of a regulatory dashboard accessible at any time

Each document is digitally archived, downloadable on demand, time-stamped, and ready for any inspection.

Pain Points in Medical Practices

• Technical tasks delayed due to time constraints
• Poor visibility on legal obligations
• Multiple uncoordinated service providers
• No traceability for inspections
• Risk of accidents or landlord-tenant disputes
• Added stress for doctors and staff

What you gain with centralized and professional management

Cost Savings

• Pooled pricing with certified providers
• Services tailored to your actual needs
• Audits to eliminate unnecessary or redundant services
• Up to 27% savings on service contracts

Time saving

• A single point of contact for all your sites and services
• A unique platform to manage interventions, requests, invoices, and compliance
• Fewer emails, fewer follow-ups, more efficiency
• 80% time saved on logistical management

Compliance and peace of mind

• Planned and traceable interventions
• Automatic updates on regulations
• No oversights, no stress, no surprises
• 100% compliance with hygiene and fire safety checks

What fm4all actually brings to you

• An online quote comparison tool (safety, hygiene, maintenance)
• Services launched in under 72 hours
• Digital regulatory tracking
• A single point of contact for all sites and services
• Centralized platform: ticketing, requests, interventions, invoices, compliance
• Scalable à la carte services : tailored to the size of the firm and your actual needs

Most requested services by our health clients

• Initial audit and regulatory compliance
• Medical cleaning in compliance with adapted protocol
• Preventive maintenance (plumbing, lighting fixtures, ventilation systems...)
• Fire extinguisher checks and safety log management
• Monitoring of the DUERP and periodic inspections
• Water dispenser: installation and maintenance
• One-off or emergency interventions: leaks, minor repairs, lighting

What our clients get with fm4all

• Up to 25% savings on operating costs
• 80% reduction in time spent managing contractors
• Zero compliance issues in external audits
• Providers activated in under 72 hours

Client Testimonial – Medical Offices in Seine-Saint-Denis

“As part of a rental investment, I manage two small healthcare facilities with 6 and 8 rooms. Some practitioners (myself included) work at both addresses. Service management was chaotic and inconsistent between sites. Cleaning was irregular, unexpected absences, extinguisher visits missed… and I didn’t know how to improve things.
Now, with fm4all, everything is centralized. Everyone can submit requests, they handle everything. I’m kept in the loop without the workload—I just approve expenses. It’s simpler, more professional, and more reassuring.”

An open solution for all healthcare facilities

Whether you’re in solo practice, a shared medical office, a health center, or a local clinic, your goals are the same: welcome patients safely, maintain hygiene, and stay legally compliant.

Switch to professional and compliant management model

• Access the online comparison tool
• Save time, enhance safety, and ensure compliance
• One contact, one invoice, one tool

Try fm4all now. Get your quotes online and discover a solution designed for medical facilities.