Office Space

A workspace to manage — under your own responsibility

Whether you rent a floor in a large office building or a standalone space, the reality is the same: as a tenant, you're responsible for daily operations.

Cleaning contracts, technical maintenance, fire safety, coffee machines, water dispensers, office fruits delivery... You're expected to keep everything running, even if it's not your core business.

And yet, one oversight can lead to major issues: non-compliance, breakdowns, employee dissatisfaction, wasted time or productivity loss.

A lapse, a non-compliance, or a lack of management can quickly lead to:

• Employee dissatisfaction
• Loss of productivity
• Legal troubles

Is it really your team’s job to manage it all?

Real challenges for office occupants

Whether you're a small business, a law firm, a startup or an established company, managing an office in Paris or the surrounding region comes with multiple responsibilities: safety, hygiene, comfort, compliance...

These topics are critical — but time-consuming. And managing them internally often requires expertise you don’t have.

At fm4all, we've created a fast, reliable and professional solution to help tenants manage all their services — easily.

Whether you manage operations alone or with an Office Management team, we help you compare vendors, get instant quotes, and delegate daily management to a dedicated expert.

From fire safety to cleaning services in Paris, from maintenance to coffee machines — we handle it all.

Your challenges as an office occupant: managing obligations, optimizing costs, saving time

Key services for your offices are not always clear

• Office cleaning: poor management = High prices for poor results = Delays, no-shows, unexpected absences, and finance headaches (credit notes, billing disputes…)
• Fire safety: Fire extinguishers, registers, periodic checks… critical obligations with french regulation sometimes overlooked.
• General maintenance: HVAC, lighting, doors, plumbing, repairs — landlord or tenant, who's responsible? If the landlord is responsible for some, the lease is not always clear or adhered to. There's always some left for you to handle.
• Support services: management of coffee, snacks, supplies, or minor tasks are often carried out by non-specialized employees who have other more productive duties within your company.

Well-known recurring issues

• Too many service providers to manage and control (cleaning, maintenance, coffee, security...)
• A lack of visibility on quality, costs, or delays
• Regular or one-off service requests to handle
• Administrative complexity: multiple contracts, multiple invoices, multiple contacts, lack of centralization
• Challenging french legal administrative obligations to manage (DUERP, GDPR, registers, …)
• Strict compliance obligations (fire safety, electric Q18, PAT testing, health and safety…)
• A significant amount of valuable time spent by your internal team staff (assistants, managers…)
• No administrative centralization: multiple invoices, contacts, errors

Fragmented purchasing, wasted time

• You are dealing with multiple contacts: One vendor for cleaning, another for maintenance, another for coffee…
• You need internal expertise to buy smart — and manage well
• No clear view of your overall total costs
• The bills are piling up, as are the credits and reminders.

Inconsistent service quality

• Unreliable cleaning, reactive instead of preventive maintenance, vendors of inconsistent quality
• Your team supervises, follows up and fixes issues — even though it's not their actual job — without being qualified or trained for it.

The invisible surcharge

Often managed internally by an assistant or a non-specialized manager, the time dedicated to these tasks is not valued. When you add up the time spent by each person in your company on purchasing, daily management, and accounting, it's on average 4 hours per week that are dedicated to managing service providers for a small business. This figure doubles very quickly for SMEs, reaching the equivalent of a part-time job for just 800m².

What you gain by centralizing & outsourcing

Financial savings

• Pooled purchasing & negotiated pricing
• Eliminate overcharges and duplicate contracts
• Optimize service delivery (e.g. time-based cleaning schedules)

Time saving

• Fewer providers to manage
• Admin and follow-ups handled for you
• One platform, one point of contact

Compliance & peace of mind

• Regulatory compliance (fire safety, health, legal…)
• Quality monitoring and regular reporting
• Fast intervention when needed

What fm4all puts in place for you

With fm4all, you switch from fragmented management to one streamlined solution:

• Online comparison: Get instant quotes for office cleaning, fire safety, maintenance, coffee delivery, water fountains...
• Dedicated Contract Manager: A single expert to plan, supervise and support your services
• Centralized platform: Track performance, billing, incident resolution in one place
• Flexible services: Start with cleaning or coffee, then scale as needed
• Tailored for all office sizes: From 50 m² up

Bonus: On-demand services portal & B2B concierge

One platform. One contact. One monthly invoice. We become your co-pilot for all things office-related.

👉 In short: You hand us the reins, we take care of the rest — and you focus on your business.

Popular services requested by office tenants

• Office cleaning in Paris and Île-de-France
• Preventive & corrective maintenance
• Fire safety (extinguishers, alarms, registers)
• Hygiene and sanitation (paper, soap, disinfection)
• Coffee machine installation & upkeep
• Fresh fruit/snack delivery
• On-demand repairs and minor works

What fm4all clients achieve

• Up to 25% annual savings
• 80% less internal admin time
• Zero compliance issues during health/safety audits
• All services up and running by Day 1 in new premises

What they say about us

Testimonial – SME in Paris 10th arrondissement
“Before fm4all, we had 5 different service providers and no one knew who was handling what. Now we’ve got one contact, it’s all streamlined, and the offices are finally spotless.”

Case study – 30-person startup
A startup in Paris 9th had 7 vendors: cleaning, fire safety, coffee, waste, and 3 separate maintenance contracts. In 48 hours, fm4all took over, set up alerts, streamlined scheduling, and reduced costs.
→ 400 m² office
→ 7 vendors consolidated into 1 via fm4all
→ Annual savings: -18%
→ Intern management time spent divided by 4

Let us take over — so you can move forward

With fm4all, office service management becomes smooth, professional, and tailored to your needs:

• Online quote tool - online comparator
• Group rates
• Compliance and service quality monitoring
• Vetted providers and partners
• Centralized billing
• No internal HR hassle

Ready to go? Get your online quote for cleaning, maintenance or fire safety services — in Paris, Île-de-France or anywhere in France.

Transform your office into a productivity engine

Don’t let office management slow you down. With fm4all, you benefit from professional Facility Management built for human-sized companies. Whether you have 50, 500 or 5,000 sqm, our solution adapts to your business.

Simple tools. Real humans. Reliable service.

Facility Management — finally for you

Are you an office tenant? You now have access to the Facility Management tools once reserved for big corporations — without the complexity.

• Compare service providers online
• Choose the right services for your office
• Delegate the rest to fm4all

Facility Management is no longer just for the Fortune 500s. With fm4all, it’s easy, affordable — and it’s available now.

Tailored support for office space users

Whether you're a small business, a professional services firm, a startup or an established company, occupying an office floor in Paris or the Île-de-France region requires close operational oversight — often time-consuming and resource-intensive.

Your workplace environment directly impacts your team’s productivity, well-being, and your company’s image. Yet, sourcing and managing the facility services needed for smooth office operations is often complex and requires in-house expertise.

At fm4all, we’ve built a simple, fast, and professional solution to optimize the way you manage your facility services. Whether you're making decisions on your own or supported by an Office Management team, we help you centralize, compare and delegate your service operations with ease.

With fm4all, simplify the purchasing and management of your office services — cleaning, maintenance, fire safety, coffee, water fountains and more. Compare quotes from our vetted service providers, get instant pricing, then make your life easier by outsourcing the management and supervision to a single point of contact: fm4all, your dedicated Facility Management partner.